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Finance management is one of the most important aspects of running a chapter of Phi Kappa Tau. With proper management, a chapter ensures its members all the benefits the Fraternity offers.
Download an outline of financial responsibilities for chapters and colonies.
In the event that a chapter is not managing its finances properly, the following policy will be put into action.
Financial Deliquency Policy
- At 30 Days: Warning Letter – An e-mail will be sent to the chapter president, chapter treasurer, BOG chairman, financial advisor and Domain Director informing all parties of the delinquency and requesting immediate action.
- At 60 Days: Suspension of Chapter Activities – The chapter/colony leaders are required to pay in full or contact the Executive Offices to begin arrangements to pay their obligation with a payment plan. All chapter activities will be suspended pending written verification that an acceptable plan of action has been put in place.
- If an Executive Offices' invoice on the chapter account exceeds 30 days, a finance charge of 1.5 percent a month (18 percent a year) will be assessed against the invoice balance.
If any chapter in good standing is worried about managing its finances appropriately or would like to guard against financial deliquency, the following policy is available in conjunction with Phi Kappa Tau's Executive Offices.
Payment Plans
A payment plan must:
- detail dates and amounts of how much the chapter will submit in payment.
- pay off the chapter debt by the end of the academic term (December or June).
- have been approved by a chapter BOG before being e-mailed to
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for CEO approval.
| Required Reports (Finance) | Who Submits | Due Date | Borradaile Category | Description | Directions |
| Spring Billing |
Treasurer |
February 15 |
Financial |
Detail billing invoices/rosters are sent to each chapter by mid-January of every year; this bill is half of the annual membership dues, housing fees, liability insurance and chapter billings |
Full payment must be received with updated roster, change report and accompanying documentation |
| Tax Return Form: IRS 990 |
Treasurer |
April 15 |
Required Reports |
Only required for chapters with more than $25,000 in the budget or if the IRS sends chapter filing information |
Send completed form to IRS and a copy to the Executive Offices |
| Annual Budget |
Treasurer |
October 17 |
Financial |
Fiscal overview for academic year |
E-mail to Executive Offices after receiving BOG approval |
| Fall Billing |
Treasurer |
October 17 |
Financial |
Detail billing invoices/rosters are sent to each chapter by mid-September of every year; this bill is half of the annual membership dues, housing fees, liability insurance and chapter billings |
Full payment must be received with updated roster, change report and accompanying documentation |
| Spring Billing |
Treasurer |
February 15 |
Financial |
Detail billing invoices/rosters are sent to each chapter by mid-January of every year; this bill is half of the annual membership dues, housing fees, liability insurance and chapter billings |
Full payment must be received with updated roster, change report and accompanying documentation |
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