Q: What is National Convention?

A: National Convention is the supreme legislative body of the Fraternity. It is a biennial event, and the National Council determines where it will be held. At Convention, members elect national officers, determine National Constitution and Statues changes, and make recommendations on the policies and operation of the Fraternity.

 

Q: Where and when is Convention being held this year?

A: The Westin Downtown Cleveland, Cleveland, Ohio, July 11-15, 2018.

Alumni and guests can make room reservations by using the following link: https://www.starwoodmeeting.com/Book/PhiKappaTau2018

The Phi Kappa Tau group rate is available until Mon., June 18, alumni and guests may book at our discounted rate until this date.

Lodging for Resident Council attendees (undergraduates) is included in the full registration package.

 

Q: What should I, as an undergraduate, expect from Convention?

A: Although anyone from a chapter is welcome to attend, by Borradaile Challenge standards each chapter is required to send two undergraduate delegates to Convention—one head (usually the president or highest-ranking officer attending) and one alternate delegate. The head delegate serves as the chapter’s undergraduate vote, and if the head is not on the floor, the alternate serves as the vote.

 

A big part of Convention is Convention sessions that take place on the Convention floor. Only delegates (two undergraduates and one alumnus per chapter) actively participate on the Convention floor, but other participants can watch.

 

Various brotherhood events also take place during Convention (e.g., Maxwell Presentations, Recognition reception, service project, excursions, Foundation Reception (Donors only) Brotherhood Banquet), and it is a good time to meet your brothers from across the country. Convention is a unique experience that we, as brothers, get to share.

 

Q: What should I, as an alumnus, expect from Convention?

A: Although all alumni are welcome to attend, each chapter (even those which are not currently active) needs one alumnus delegate to serve as the Graduate Council vote for the chapter.

 

The voting delegate will spend time actively participating on the Convention floor, while non-delegate alumni are invited to watch. A fully registered voting delegate is automatically registered to take part in non-Convention floor activities (e.g., Maxwell Presentation, Recognition reception, service project, excursions, Brotherhood Banquet), while non-delegate alumni are invited to participate in as many or as few of the Convention activities as they like.

 

Convention is a unique experience that connects brothers from across the country. It is a great time to build stronger bonds of brotherhood.

 

Q: How much does it cost to attend, and what is included in each registration?

A: UNDERGRADUATE. An undergraduate full registration package (delegate and non-delegate) is $650*, with the undergraduate paying $50* at the time of registration. The remaining $600 balance for each registration ($650 minus the initial $50 payment) will be resolved by the chapter’s Convention Pool, individual registrant, or chapter/BOG/House Corp (or a combination).

If your chapter is sending more than two undergraduates, there is a non-delegate full registration package that should be selected at the time of registering. The individual/chapter will be paying the full amount prior to convention. Please notify Tristan Conroy, Director of Chapter Services (tconroy@phikappatau.org) if you have questions regarding pricing/Convention Pool.

Each undergraduate is primarily responsible for covering his travel expenses to Convention. However, some chapters will cover these expenses through their chapter budget.

An undergraduate full registration includes:

  • Transportation to/from the hotel and to/from events
  • Meals that are part of the Convention
  • Basic hotel room charges for 4 nights
  • Attendance at all Convention sessions
  • Attendance at all Convention-related events
  • Convention amenities (T-shirts, favor, head bar and/or ladder bar) Visit the Convention Pool page for a complete breakdown of costs.

 

Visit the Convention Pool page for a complete breakdown of costs.

 

ALUMNUS. There are many registration options for alumni:

Type/Package Cost Included Full Package?
Alumnus Delegate Full Registration $475* Convention activities and business, meals, T-shirts, head bar and/or ladder bar, favor Yes
Alumnus Delegate Convention Floor Pass (no meals or events)** $100* Convention business, T-shirts, head bar and/or ladder bar, favor No
Dinner (Wednesday night) $65 Wednesday night dinner No
Lunch (Thursday afternoon) $45 Thursday afternoon lunch No
Dinner & Indians vs. Yankees game (Thursday night) $55 Thursday bbq dinner and MLB Game No
Rock & Roll Hall of Fame (Friday evening) $100 Museum admittance and dinner No
Brotherhood Banquet (Saturday night) $100 Saturday night Brotherhood Banquet (with dinner, celebration and Candlelight Ceremony) No
Weekend Combo (Rock Hall & Brotherhood Banquet) $180* Includes tickets to both Rock Hall & Brotherhood Banquet) No

*Prices above reflect early bird registration pricing. **A-la-carte items may be added.

Register by April 30th to receive the early-bird discount. Registrations made after that date will not receive the $25 discount. Registration closes completely at 11:59 p.m. EST on June 18.*Prices above reflect early bird registration pricing. The full registration packages and Convention floor passes will go up $25 and the Brotherhood Banquet a-la-carte option will go up $15 if registration is made after April 30th, 2018.

 

Q: What are the registration deadlines?

A: Early bird registration ends at 11:59 p.m. on April 30 for full-registration packages and Convention floor passes. Starting May 1st, each full-registration package will not receive the $25 discount and the Brotherhood Banquet a-la-carte option will not receive the $15 discount. Registration will completely close 11:59 p.m. EST on June 18th.

 

Q: When should I arrive?

A: Members participating in a full registration package and/or as a delegate should plan flights to land in Cleveland, Ohio before 1 p.m. Wednesday, July 11th.

Cleveland Hopkins International Airport (12 miles to hotel)

Members and guests participating in an a-la-carte event should arrive at The Westin Downtown Cleveland (or other designated event location) fifteen minutes prior to the event starting to check in.

 

Q: What should I wear?

A: Business dress is required on the Convention floor. It includes dress shoes, dress pants, a sport coat/suit and tie. Similar dress is requested for the Brotherhood Banquet.

  • Wednesday: Phi Kappa Tau letters for arrival and check in, coat and tie beginning at 2:30 p.m.
  • Thursday: Coat and tie during the day, casual for evening
  • Friday: Coat and tie during the day, casual for evening
  • Saturday: SeriousFun shirts (to be given out on site) or PKT letters during the day, black tie optional for the Brotherhood Banquet
  • Sunday: Casual

 

Q: Who will be there?

A: National officers and volunteers, including the National President, National Vice President and National Council, Foundation Board of Trustee members, Executive Offices staff members, and undergraduates, alumni and friends from across the country.

 

Q: What if I register and later find out I can’t attend?

A: Cancellations made before June 18, 2018, are fully refundable, but cancellations made after that date will not be refunded. Substitutions made before June 18, 2018, will not be assessed a change fee, but substitutions made after that date will be assessed a $25 change fee.

 

Registration fees are NOT refundable for those who do not come to the event.