2026 Billing Announcements and Changes: Return to Chapter-Level Billing
5 Things to Know and Do
Your chapter will receive a single bill for Fall 2026 in the Phi Tau Portal, instead of individuals being billed directly in GreekBill.
Complete and submit your Chapter Readiness Plan and budget from the template. This is your financial plan for the year.\
Meet with your Chapter Services Consultant to walk your plan, available resources, and get your questions answered.
Update your roster in the Phi Tau Portal by August 7th so that your fall invoice is accurate.
Familiarize yourself with the key dates and deadlines for the upcoming academic year.
What changes, what stays the same, and how to get your chapter ready
For the past year, Phi Kappa Tau has billed individual members directly for National Dues & Fees through GreekBill (re:Members). We have heard from members and chapter leaders about the impact of this change and carefully evaluated all available billing options.
Based on your feedback, Phi Kappa Tau is returning to chapter billing for Fall 2026, giving your chapter full control over local collection. National Dues and Fees will once again be billed through the Phi Tau Portal, sometimes referred to as ChapterSpot, using the same model that was in place prior to Fall 2025.
This change should provide chapters with greater flexibility and a billing process that better meets their needs.
Under this model, the Executive Offices bill your chapter directly, one invoice per term/semester. Your chapter is then responsible for collecting from individual members locally, by including these National Dues and Fees in your local dues and remitting full payment to the National Fraternity by the September 15 deadline.
This page explains where your dues go, what's changing, the key dates you're accountable for, and the support available to help your treasurer and officers make the switch smoothly.
Important: This change impacts National Dues & Fees only. You may continue to utilize GreekBill (re:Members) without interruption for local chapter billing. Chapters are encouraged to use GreekBill to collect local dues, run payment plans, and manage chapter budgeting and tax-filing tools. See Section 2 below for details.
1. Where National Dues & Fees Go — and How They Come Back to Your Chapter
National Dues & Fees are reinvested directly into the programs, staff, and services every chapter relies on. Revenue comes from a mix of undergraduate dues, affiliation fees, Health & Safety (insurance) fees, educational assessments, and external sources like Foundation grants — and it flows back out to chapters through Chapter Consultant visits, leadership development and officer training, educational programs, national and regional events, recruitment initiatives, insurance coverage, and day-to-day operations.
Full financial breakdown — see exactly how revenue is generated, where it's reinvested, and everything the national office provides, category by category.
Comprehensive Billing Memo — explains the full detail of all the charges to the chapter, services received and deadlines for the 2026-2027 academic year.
Download: Revenue & Reinvestment — Where Your Dues Go [LINK TO PDF]
Download: 2026-2027 Billing Memo [LINK TO PDF]
2. Chapter Billing & the Switch from GreekBill
What's changing — National Dues & Fees only:
In short: GreekBill for National Dues & Fees is replaced by chapter-level billing through the Phi Tau Portal.
Instead of GreekBill invoicing each member individually, the Executive Offices will issue one consolidated invoice per chapter, each term/semester, through the Phi Tau Portal.
Your chapter — not each individual member — is responsible for paying that invoice in full and on time.
Your chapter is then responsible for collecting reimbursement from individual members locally, using whatever method works best for your brothers.
Chapters again have full flexibility to offer local payment plans, scholarships, or need-based adjustments to their own members — something individual GreekBill billing didn't allow at the chapter level.
What stays the same:
You'll still log in through the Phi Tau Portal (portal.phikappatau.org) to view and pay your chapter's national invoice.
Accepted payment methods remain the same: ACH/e-check, credit/debit card, and Apple Pay.
You can keep utilizing GreekBill locally:
This transition affects only how National Dues & Fees are billed and paid to the national organization.
Chapters are encouraged to keep using GreekBill's local billing tools to collect chapter dues and fees from members — this is a locally-run account separate from the National Dues & Fees invoice your chapter now receives through ChapterSpot.
GreekBill's local billing tools still offer the payment plans, budgeting features, and tax-filing support that make it a strong option for managing chapter finances at the local level.
Chapters that are not yet using GreekBill for local billing, and want to start, can continue to take advantage of this partnership — reach out to your Chapter Consultant to get set up.
What happens to individual member balances on GreekBill:
Members can continue to log in and pay any outstanding individual balance directly in GreekBill through November 1, 2026 — chapters are encouraged to actively follow up with members to get balances paid before this date.
Chapters will retain access to GreekBill through November 15, 2026 to review member payment status and account history.
Any individual balance not paid by November 1, 2026 will be rolled up and transferred to the chapter's national account in the Phi Tau Portal on November 15, 2026, with a Net-30 payment window (due December 15, 2026). At that point, collecting the balance from the member becomes the chapter's responsibility, the same as any other local dues collection.
This timeline, along with the consequences for late or missed chapter payments, is governed by the Fraternity's Financial Responsibility Policy (see Key Dates & Deadlines below for the full policy download).
3. Key Dates & Deadlines
Fall 2026 Billing Timeline:
8/7/26 – Chapter Rosters Due — invoices are generated from the roster on file as of this date
8/15/26 – Fall 2026 Chapter Billing sent via Phi Tau Portal
9/15/26 – Fall 2026 Billing Payment Deadline — Full chapter invoice due
9/30/26 – First Warning sent regarding non-payment
10/15/26 – Second Warning sent regarding non-payment , and reminder sent that unpaid GreekBill balances will transfer to the chapter
11/1/26 – Chapter Suspension (social or operational, depending on severity) for non-payment
11/1/26 – Last day for members to pay any remaining individual balance directly in GreekBill
11/15/26 – Remaining GreekBill balances transfer to the chapter's ChapterSpot account, Net 30 (due 12/15/26)
Spring 2027 Billing Timeline:
1/7/27 – Chapter rosters due — invoices are generated from the roster on file as of this date
1/15/27 – Spring 2027 chapter billing sent via ChapterSpot
2/15/27 – Spring 2027 billing payment deadline — full chapter invoice due
3/1/27 – First warning sent regarding non-payment
3/15/27 – Second warning sent regarding non-payment
4/1/27 – Chapter suspension (social or operational, depending on severity) for non-payment
Financial Responsibility Policy
Your chapter is accountable for each of these dates. Missing a deadline sets off the escalation and non-payment consequences — including finance charges, warning notices, and chapter suspension. These deadlines, along with the full escalation process for late or missed payments —are defined in the Fraternity's Financial Responsibility Policy, adopted by National Council.
Download: Financial Responsibility Policy [LINK TO PDF]
4. Roster Changes
Because your chapter's invoice is generated directly from your roster, an accurate roster is essential to accurate billing.
Submit all new member additions, withdrawals, graduations, and status changes (e.g., study abroad) through the Phi Tau Portal as soon as they occur. Please note that your new member class you take in will be billed separately. The only financial obligation they have the semester that they join is their affiliation fees ($250).
Your chapter President and Treasurer should coordinate to keep the roster current — the chapter is billed based on what's reflected in the system, not what's true informally.
Roster changes must be submitted by the deadline each term (see Key Dates above) to be reflected in that term's invoice.
Bottom line: the faster and more accurately you update your roster, the more accurate — and fair — your chapter's invoice will be.
5. Chapter Readiness Plan & Budget Template
To help your chapter transition smoothly, your chapter should complete a short Chapter Readiness Plan and build a local budget using the official template. Your Chapter Services Consultant and Board of Governors can help you in completing this plan.
The Chapter Readiness Plan covers:
How your chapter will collect dues locally from members (method, cadence, who's responsible).
A projected chapter budget that accounts for your national invoice alongside local operating costs (house/facility, events, recruitment, philanthropy, etc.).
A plan for members who may need a local payment plan or financial accommodation.
Sign-off from your chapter Treasurer, President, and Board of Governors.
How to get it done:
Download the Budget Template: [LINK]
Complete your Chapter Readiness Plan: [LINK/FORM]
Review both with your Chapter Consultant before submitting.
Submit on the Phi Tau Portal under chapter reports, Chapter Consultant by September 1.
6. Consultant 1-on-1s
To ensure your chapter is setup for success, your Chapter Consultant will schedule a one-on-one session with your chapter leadership to walk through this transition. Bring any questions or areas needing help to this session - no question is too basic.
These sessions typically cover:
Setting up and navigating chapter billing in the Phi Tau Portal.
Building your chapter's budget and Readiness Plan together.
Local collection strategies that have worked well for other chapters.
Answering any billing, roster, or payment questions specific to your chapter.
How to schedule:
[Scheduling process]
This session will occur before August 15, so your chapter is ready before the first invoice is issued.
7. Frequently Asked Questions
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Many chapters and members provided feedback about why chapter billing worked better than individual billing for their chapter’s financial management. This prompted evaluation of the best billing methods for the organization and ultimately this change. Chapter billing was our standard model for years before we recently had moved to individual-member billing through GreekBill. After a year of experience with both approaches, Fraternity leadership determined that billing the chapter directly — and letting each chapter manage local collection the way that works best for its members — better supports chapter operations and treasurer development. It also restores full local control over payment plans, partial payments, and how a chapter chooses to collect from its own brothers.
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No. GreekBill is going away only as the billing method for National Dues & Fees — chapters will no longer receive individual GreekBill invoices from the National Fraternity beginning Fall 2026. Phi Kappa Tau's partnership with GreekBill for local chapter billing continues, and chapters are encouraged to keep using it to collect local dues and manage chapter finances.
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No — quite the opposite. You can keep using GreekBill for local chapter billing, exactly as you do today.
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Members can keep paying individual balances directly in GreekBill through November 1, 2026, and chapters keep access to GreekBill (to review payment status and history) through November 15, 2026. Any individual balance still unpaid as of November 1 rolls up onto the chapter's Phi Tau Portal account on November 15, with a Net-30 window (due December 15, 2026). At that point it's treated the same as any other chapter obligation — the chapter is responsible for collecting it from the member.
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When chapters and members don't pay what they owe, the shortfall does not disappear. It falls to their fellow brothers to make up the difference, and that outcome is inconsistent with the values and commitments we make to one another in our ritual.
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The Financial Responsibility Policy governs this: a first warning is sent 15 days past due, a second warning at 30 days past due (finance charges of 1.5%/month begin accruing at this point), and the chapter is placed on suspension — at minimum, a social events suspension — at 45 days past due if the balance isn't resolved or under an approved payment plan. For the Fall 2026 cycle specifically, that's a first warning on 9/30, a second warning on 10/15, and suspension on 11/1 if the 9/15 invoice remains unpaid. See the full Financial Responsibility Policy for details.
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The complete policy — covering billing cycles, payment plans, finance charges, the delinquency escalation process, and the Fraternity's standing as a creditor — is available for download in the Key Dates & Deadlines section above.
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The Executive Offices will issue one consolidated invoice per chapter, each term, based on your certified roster as of the roster certification deadline. The chapter is responsible for paying that invoice in full by the due date, and for collecting its dues from individual members locally.
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Local collection method is up to your chapter. GreekBill remains the Fraternity's preferred partner for local billing, and many chapters will find it easiest to keep using it. You're also free to use ChapterSpot's local billing tools, a chapter bank account with Stripe, cash collection, or any method your chapter has used successfully in the past. The only requirement is that the chapter's national invoice is paid in full and on time, regardless of how many members have paid you locally.
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Contact your Chapter Consultant and the Executive Offices finance team as soon as possible at [CONTACT]. Payment plan options may be available on a case-by-case basis, but chapters that miss the due date without prior arrangement are subject to rebilling fees and risk falling out of good standing.
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Invoices are generated from the roster snapshot at the deadline. Members removed after that date will be reflected in the following billing cycle's invoice. See the Roster Changes section above for submission deadlines.
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Log in to the Phi Tau Portal at portal.phikappatau.org and select [need to add what to select] to view your chapter's invoice, balance, and payment options.
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Your Chapter Consultant is your first point of contact for anything related to this transition, including budget planning and ChapterSpot setup.
Need Help?
Your Chapter Consultant is your first point of contact for anything related to this transition.
Billing/Finance questions: [CONTACT NAME / EMAIL / PHONE]
Phi Tau Portal login help: [SUPPORT EMAIL]